Banks
Banking document management
Loan packages, account opening and exam-ready files.
Financial regulatory compliance
Ready for the audit. Every day.
Every record kept for its required period, every approval recorded and every view, change and share in the audit trail, so the next exam request takes minutes instead of weeks.
The problem
The work is done. Proving it is the hard part.
Auditors and examiners do not just want the record. They want to know who approved it, who touched it and that it was kept as long as it should be.
Evidence on paper
Signed approvals and supporting documents sit in binders and cabinets, apart from the record they prove.
Retention by memory
Each record type has its own retention period, and nobody can say for sure what was kept and what was destroyed.
No trail to show
Shared drives cannot show who opened a file, who changed it or who it was sent to.
Approvals in email
Sign-offs happen in inboxes, so showing the control worked means digging through old threads.
CapturePoint 6
Get the paper evidence into the record.
Scan signed approvals, reconciliations and supporting documents. CapturePoint 6 splits the stack, sorts each document, reads names, numbers and dates and names every file, ready to file next to the record it supports. Its AI runs on your own PC, so nothing leaves the building.
- Cutting-edge document AI on your own PC
- Unlimited scanning, no per-page fees
- Searchable PDF or archive-grade PDF/A
Sends it where you work
Your documents land right where your team already looks.
Every finished document goes out as a searchable PDF with its data, named and filed. Send it to your own folders, Content Central or Nucleus One, or straight into SharePoint, OneDrive, Google Drive, Dropbox and Box.
SharePoint
OneDrive
Google Drive
Dropbox
Box
- Your own folders
And many more systems through Cortexa Connect. Tell us where your documents need to go.
Content Central
Kept as long as required. Not a day more.
Set a retention policy for each document type and Content Central keeps those records for that period. Legal holds stop anything under review or litigation from being destroyed, whatever its schedule says.
- Retention policies by document type
- Legal holds
- Version history on every document
Content Central
Approvals you can show, not just describe.
Workflows route invoices, journal support and other records to the right approvers, and every approval is recorded with user and time. The control and its evidence live in the same place.
- Approval workflows with e-signatures
- Every step recorded with user and time
- SOX-ready audit trails
Content Central
Only the right people, and a record of all of them.
Permissions limit each folder and document type to the people who need it. Users sign in with Active Directory or SAML single sign-on and multi-factor authentication, and the audit trail records every view, change and share.
- Role-based permissions
- Active Directory, SAML single sign-on and MFA
- A full audit trail on every document
More for financial institutions.
Questions
How does Ademero help us meet SOX?
Content Central gives your SOX program the controls it depends on: an audit trail on every document, version history, approval workflows with every step recorded, role-based permissions and retention policies. Together they help you meet SOX and show auditors the evidence quickly.
What does the audit trail record?
Every view, change, download, share and deletion, with the user and the time. Version history keeps every revision, so you can show exactly what a record looked like at any point.
How do retention policies and legal holds work together?
Retention policies keep each document type for its required period. A legal hold overrides the schedule for anything under review or litigation, so it cannot be destroyed until the hold is released.
Can our records stay on our own servers?
Yes. Content Central runs on your own servers, so records never leave your environment. If you prefer the cloud, Nucleus One runs on Google Cloud, on SOC 2 and ISO 27001 certified infrastructure.
How long does it take to get started?
Content Central go-live in 30 days is a commitment we make. CapturePoint 6 installs on a Windows PC and you can scan the same day.
Trusted by 1,000+ organizations since 2002.
Fortune 500 companies and government agencies run on Ademero. Their security, IT and legal teams review us every year and keep renewing.
- Helps you meet SOX
- SOX-ready audit trails
- Retention policies and legal holds
- Records on your own servers
Free live demo
Bring your last audit request. We will show you the answer.
Book a free demo and we will show you around, answer your questions and run your real paperwork through it. No cost, no pressure.
- A live tour of the products that fit your work
- Your own documents, set up and shown working
- Your workflow and process, mapped with you
- Straight answers from people who build it
