Hiring
Applications and offers
Resumes, applications, background checks and signed offer letters.
- Full-text search
- Permissions
For HR teams
Every employee file complete, private and found in seconds.
Personnel files scanned, named and filed by employee. Onboarding packets that route themselves. Access locked to the people who should see it, with every view on record.
The problem
HR runs on paper nobody else should see.
Personnel files are the most sensitive paper in the building, and usually the hardest to find.
Cabinets of personnel files
Years of employee paperwork in drawers, boxes and back rooms.
Onboarding by clipboard
New hires fill out the same forms by hand, and HR keys them in again.
Who opened this file?
Paper and shared drives cannot show who looked at a salary history or a disciplinary record.
Audit and retention worry
I-9s and former-employee files kept too long, or not long enough.
CapturePoint 6
Empty the file cabinets.
Scan personnel files a box at a time. CapturePoint 6 splits each stack into documents, works out which is an application, an I-9 or a review, reads the employee name and names every file. Its AI runs on your own Windows PC, so employee records never pass through anyone else’s cloud.
- Cutting-edge document AI on your own PC
- Comes with a sample job for HR documents
- Unlimited scanning, no per-page fees
Sends it where you work
Your documents land right where your team already looks.
Every finished document goes out as a searchable PDF with its data, named and filed. Send it to your own folders, Content Central or Nucleus One, or straight into SharePoint, OneDrive, Google Drive, Dropbox and Box.
SharePoint
OneDrive
Google Drive
Dropbox
Box
- Your own folders
And many more systems through Cortexa Connect. Tell us where your documents need to go.
Content Central
Onboarding that routes itself.
When a new-hire packet arrives, Content Central sends each form to the right person for review, collects e-signatures and files everything in the employee’s folder. Nobody chases paperwork on day one.
- Workflows and approvals
- Built-in e-signatures
- Integrates with Workday
One file per employee, from offer letter to exit.
Every document lands in the right employee's file, under the right type, with the right people able to see it.
Onboarding
The new-hire packet
I-9s, W-4s, direct deposit, handbook acknowledgments and benefits forms.
- Workflows
- E-signatures
Employment
The working file
Reviews, certifications, leave paperwork and disciplinary records.
- Versions
- Audit trail
Leaving
The closed file
Exit paperwork and final pay records, kept as long as the rules require.
- Retention
- Legal holds
More for HR.
Questions
How do we keep personnel files private?
Content Central sets permissions by group, user and document type: who can view, search, download, edit, share or delete. You can require a reason before anyone opens a document type, and the audit trail records every view and change with the person and time. Sign-in works with Active Directory or SAML single sign-on, with MFA.
Can it help with I-9 audits and retention?
Yes. Retention rules keep each document type, such as I-9s or former-employee files, for as long as your policy says, then flag them for destruction. Legal holds pause destruction when a claim is open. When an auditor asks, a search pulls every I-9 in seconds.
Does it work with our HR system?
Content Central integrates with Workday and has a REST API for other systems. Talk to us about the HR software you use.
What does it cost?
Pricing depends on what you need: scanning stations for CapturePoint 6, users for Content Central and Nucleus One, document volume for Paige, and your servers for Cortexa. Tell us about your setup on the pricing page and we will send pricing that fits, or book a free live demo and we will walk you through it.
Trusted by 1,000+ organizations since 2002.
Fortune 500 companies and government agencies run on Ademero. Their security, IT and legal teams review us every year and keep renewing.
- Permissions by group and document type
- Retention rules and legal holds
- Employee records stay on your servers
- A full audit trail on every file
Free live demo
Bring a box of personnel files. We will show them filed and found.
Book a free demo and we will show you around, answer your questions and run your real paperwork through it. No cost, no pressure.
- A live tour of the products that fit your work
- Your own documents, set up and shown working
- Your workflow and process, mapped with you
- Straight answers from people who build it