Onboarding
HR onboarding
Offer to first day, without the paper chase.
HR document management
Every employee file, complete and locked down.
Offer letters, I-9s, reviews and benefits forms filed by employee, open only to the people who should see them, kept exactly as long as required.
The problem
Personnel files should not live in a cabinet.
HR handles the most sensitive paper in the company, and most of it is still in folders and inboxes.
Files nobody can find
One employee’s paperwork is split between a cabinet, a shared drive and three inboxes.
Too many eyes
Salary, medical and disciplinary records sit where far more people can reach them than should.
Retention by guesswork
Former employees’ files are kept forever, or shredded before the law allows.
CapturePoint 6
Decades of personnel files, scanned and filed.
CapturePoint 6 splits a stack of employee paperwork into separate documents, reads and names each one with cutting-edge AI on your own PC, and files it by employee.
- Document AI that runs on your own PC
- Named and filed by employee and document type
- Unlimited scanning, no per-page fees
Sends it where you work
Your documents land right where your team already looks.
Every finished document goes out as a searchable PDF with its data, named and filed. Send it to your own folders, Content Central or Nucleus One, or straight into SharePoint, OneDrive, Google Drive, Dropbox and Box.
SharePoint
OneDrive
Google Drive
Dropbox
Box
- Your own folders
And many more systems through Cortexa Connect. Tell us where your documents need to go.
Content Central
Sensitive records stay with HR.
Permissions by role, group and document type keep salary, medical and disciplinary records to the people who need them. Every view is on the record, and Content Central connects to Workday.
- Permissions by role, group and document type
- A full audit trail on every document
- Integrates with Workday
Content Central
Kept as long as the law says, then cleared.
Set a retention policy for each HR document type and the system applies it to every file. Legal holds stop destruction during a dispute.
- Retention policies by document type
- Legal holds
- Full-text search across every file
Nucleus One
New-hire paperwork, signed before day one.
Send forms for new hires to fill out and sign online with Nucleus One, and get them back filed, with apps for iOS and Android.
- Online forms and e-signatures
- Tasks and workflows for every hire
- Signed forms filed for you
- SubmittedVendor contract.pdf
- Finance approvedSigned by J. Ortiz
- Legal reviewWaiting on you
- E-signatureSent when approved
Questions
Can managers see their team’s files without seeing everything?
Yes. Permissions are set by role, group and document type, so a manager can see reviews for their team while salary and medical records stay with HR.
Does it connect to our HR system?
Content Central integrates with Workday and has a REST API for other systems. Nucleus One connects to the other apps you use through Zapier.
What do we do with the filing cabinets?
Scan them with CapturePoint 6. It splits the stack into separate documents, reads and names each one, and files it by employee in Content Central, Nucleus One, SharePoint, OneDrive, Google Drive, Dropbox, Box or a folder.
Trusted by 1,000+ organizations since 2002.
Fortune 500 companies and government agencies run on Ademero. Their security, IT and legal teams review us every year and keep renewing.
- Permissions by role and document type
- A full audit trail on every document
- Retention policies and legal holds
- On your own servers or in the cloud
Free live demo
Bring a drawer of personnel files. We will show them filed.
Book a free demo and we will show you around, answer your questions and run your real paperwork through it. No cost, no pressure.
- A live tour of the products that fit your work
- Your own documents, set up and shown working
- Your workflow and process, mapped with you
- Straight answers from people who build it
