Retention
Records retention
Keep every record exactly as long as you must, then let it go.
Energy and utilities
Every asset record. Ready when the regulator asks.
Work orders, inspection reports, easements and utility bills get scanned, read and filed to the right asset or account, with a full record of every change.
Free trial starts the first time you open it. No form.
The problem
Decades of records. Scattered everywhere.
Utilities keep paperwork for the life of the asset, and every rate case, inspection and outage review pulls on it.
Field paper piles up
Work orders, inspection sheets and maintenance logs come back from crews and wait for someone to file them.
Old records are hard to reach
Easements, right-of-way agreements and as-built drawings sit in boxes, cabinets and retired systems.
Audits mean a scramble
When a regulator or auditor asks for an asset history, staff rebuild it by hand from several departments.
CapturePoint 6
Scan the backlog. Every page filed.
Run boxes of field paper, easements and bills through the scanner. CapturePoint 6 splits the stack into documents, sorts them by type, reads the asset, account or location and names every file. Its AI runs right on your own PC.
- Cutting-edge document AI on your own PC
- Unlimited scanning, no per-page fees
- Comes with a sample job for utility billing
Sends it where you work
Your documents land right where your team already looks.
Every finished document goes out as a searchable PDF with its data, named and filed. Send it to your own folders, Content Central or Nucleus One, or straight into SharePoint, OneDrive, Google Drive, Dropbox and Box.
SharePoint
OneDrive
Google Drive
Dropbox
Box
- Your own folders
And many more systems through Cortexa Connect. Tell us where your documents need to go.
Content Central
An asset history in one search.
Content Central keeps every record on your own servers, filed by asset, location or account and searchable by any word on the page, so a full history takes seconds instead of days.
- Full-text search across every department
- Check-in, check-out and version history
- Permissions by department and document type
Content Central
Keep what you must. Prove what happened.
Retention policies hold each document type for its required period, and legal holds stop anything under review from being destroyed. Every view, change and share lands in the audit trail.
- Retention policies by document type
- Legal holds
- Active Directory, SAML single sign-on and MFA
Paige
Vendor invoices in. Clean data out.
Send Paige contractor and supplier invoices and get the fields and every line item back, ready for your accounting system. It learns your documents from a few samples.
- Fields and full line-item tables
- Nothing to install
- Delivered by download, SFTP or webhook
Questions
Can our records stay on our own network?
Yes. Content Central runs on your own servers, so records never leave your environment, and CapturePoint 6 reads every page on the PC next to your scanner. Users sign in with Active Directory or SAML single sign-on and MFA.
How does Ademero help with regulatory reviews?
Every view, change and share is recorded in an audit trail with the user and time. Retention policies keep each type of document for its required period, legal holds pause destruction, and version history keeps every revision, so you can show exactly what happened.
What utility documents can CapturePoint 6 handle?
Anything you can scan: work orders, inspection and maintenance reports, easements and right-of-way agreements, service applications, utility bills and vendor invoices. It comes with a ready-made utility billing job, and every document you confirm teaches it to handle the next one like it.
Where do scanned documents go?
CapturePoint 6 sends each finished document as a searchable PDF with its data to Content Central, Nucleus One, your own folders, or SharePoint, OneDrive, Google Drive, Dropbox and Box.
How do we get started?
Most utilities start with one backlog or one department, such as engineering records or accounts payable, and expand from there. Download the CapturePoint 6 free trial today, or book a free demo and we will run your own records through it.
Trusted by 1,000+ organizations since 2002.
Fortune 500 companies and government agencies run on Ademero. Their security, IT and legal teams review us every year and keep renewing.
- Records on your own servers
- Retention policies and legal holds
- Version history on every record
- A full audit trail on every document
Free live demo
Bring a box of real records. We will show them filed and found.
Book a free demo and we will show you around, answer your questions and run your real paperwork through it. No cost, no pressure.
- A live tour of the products that fit your work
- Your own documents, set up and shown working
- Your workflow and process, mapped with you
- Straight answers from people who build it
